Description of Roles (from our By-laws):
President. The president shall be the principal executive officer of the Corporation and, subject to the control of the board of directors, shall in general supervise and control all of the business and affairs of the Corporation. The president shall, when present, preside at all meetings of the members and of the board of directors. The president may sign contracts, or other instruments as shall be required by law to otherwise be signed or executed; and in general shall perform all duties incident to the office of president and such other duties as may be prescribed by the board of directors from time to time.
Vice-President. In the absence of the president or in the event of the president’s death, inability or refusal to act, the first vice-president shall perform the duties of the president, and when so acting, shall have all the powers of and be subject to all restrictions upon the president and shall perform such other duties as from time to time may be assigned to him by the president or by the board of directors. The Vice-president shall also assist the president in managing events and administrative tasks, as needed.
Secretary. The secretary shall keep the minutes of all meetings of the board of directors, shall have custody of the seal of the Corporation (if any), shall have charge of such other books and papers as the board of directors may direct and shall, in general, perform all the duties incident to the office of the secretary.
Treasurer. The treasurer shall have charge and custody of, and be responsible for, all funds and securities of the Corporation, shall deposit all such funds in the name of the corporation in such depositories as shall be designated by the board of directors, shall keep correct and complete books and records of account and records of financial transaction and condition of the corporation and shall submit such reports thereof as a board of directors may, from time to time require. In addition, the treasurer shall perform all duties normally incident to the duties of a treasurer, and such other duties as a board of directors may determine from time to time.
Good to know:
- PTO Board of Directors members are elected for two year terms, alternating Treasury, Vice-president and VP of Volunteers, with President and Secretary.
- Applications to the board are collected in March/ April every year, for the positions available for the upcoming school year, with elections being held in April or May.
- In case a term ends early, a special election will be held for the remainder of that term only.
2017-2019 Election Timeline:
4/01 Announce via Friday Folders, Excel Files, Posting, Broadcast e-mail, word of mouth
4/01 Applications available online and from office
4/21 Application deadline at close of business at 4PM
5/6 Ballots sent home
5/12 Ballot return Deadline 4pm
5/12 Close, Certify & Count ballots after close of business at 4PM
5/16 Announce new PTO Board
New Board assume their positions as of 7/1/17
Current Board Bios
President - Suzanne Harris
I have been the PTO Secretary for the past two years. I have observed the leadership of the current president and would like to continue and build on the ideas she has implemented. The team approach, which has been fostered the past two years, has made the PTO successful and I would like to assist in continuing the PTO’s mission with a seamless transition.
I have a 1st and 3rd grader attending Excel. I am the Office Administrator for a Family Law office and have worked for the firm for over 20 years. Along with being the PTO Secretary, I am part of several committees and actively involved with the Excel Community Connections. I have volunteered and assisted with most of the major events at the school, as well as volunteering in the classroom and on field trips. I am committed to Excel and want to provide as much support and assistance as I can.
Vice President - Alicia Smith-Hoagland (Term 2105-2017)
My name is Alicia Smith-Hoagland. I have lived in Colorado my whole life and in the Arvada area specifically for 10 years. My son Dylan is in second grade and we have twin toddlers who will also attend Excel in 3 years. I have been a geriatric physician assistant for nearly 10 years. I have served on leadership boards several times in the past and I understand the challenges involved. I will bring thoughtfulness, compassion and a “can do” attitude to the PTO meetings. Choosing to send our son to Excel for his education has been a wonderful experience. We have been constantly impressed about the educational programs, as well as the competent, kind and caring staff and the involved parents. It is my desire to get more involved with the school by joining the PTO board. I am excited to serve the Excel community in this way.
Vice President of Volunteers - Shelley Smith (Term 2105-2017)
I respectfully submit my candidacy for the position of VP of Volunteers on the PTO Board. My experience as an Elementary Educator has given me a broad understanding of the educational community. I received a Bachelor’s Degree in Elementary Education from the University of Central Florida in 2004 and taught in the Orange County School system. My volunteering experience at Excel Academy for the past three years has helped me learn the unique elements of Excel. I have enjoyed volunteering in a variety of ways; from the lunchroom, to the classroom, to major fundraising events like Laps for Learning, to being a founding member of the Excel Community Connection. I have a flexible schedule that allows me to commit to the causes that matter most to me: my family, my community, and my children’s education. My family is supportive and encouraging of my efforts. I am extremely passionate about our school and the positive upslope we are on. I am an excellent fit for this role and able and willing to commit to the responsibilities of this position.
Secretary - Laura Payette (Term 2106-2018)
I really enjoy being part of the Excel community. Since I work full-time, it’s sometimes hard to participate in daytime activities. Serving on the PTO board would be an excellent way to contribute more fully at a time of day that works with my schedule. I document and distill information on a daily basis as part of my job, so taking notes, distributing them and communicating outwardly from the PTO is easily doable. (Professionally I work as an instructional designer, which means I help write, design and deploy corporate training; it involves working with many people across the world to gather key information, focus it and distill it to its essence, all in an engaging and relevant manner.) I also really enjoy connecting people and would be glad to be one of the faces of the PTO who helps connect others, whether to each other or to key information.
Treasurer - Christine Sanders (Term 2105-2017)
Thank you for considering me for the Treasurer position. To very briefly summarize, my husband and I own multiple companies. I perform all accounting duties for our businesses and provide reports/documentation to our Corporate Accountant, so that quarterly and annual tax returns are filed timely. My day-to day accounting responsibilities include: utilizing QuickBooks Pro 2014 to reconcile bank statements, prepare deposits, assigning correct Chart of Accounts for all debit and credit entries, issue check payment to Vendors and organize/document/file all logs, receipts, etc. within and outside of QuickBooks [e.g. invoices that checks are written for, receipts for any credit card charges, etc. I’m confident my accounting skills and background make me a solid candidate and I would be honored to serve as the next PTO Treasurer.
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